REVENUE SECTION, COLLECTORATE, KANDHAMAL.

Manual – 1

Particulars of Organisation, functions & duties

[Section-4 (1)(b)(i)]

01	Aims and objectives of the Organisation	To assist the District Collector in discharging the duties assigned on various subjects of the section as prescribed in Orissa Record Manual 1964 and prevalent Revenue Laws.
02	Mission/Vision	To ensure that a common citizen gets the service that is expected by him/her form this section.
03	Brief history and background for its establishment	This is a branch office of the Collectorate functioning since the inception of the District Office.
04	Organisation Charts	Collector & District Magistrate >>>Additional District Magistrate>>> Dy. Collector >>> >>> Head Clerk >>> Senior Clerk >>> Junior Clerk >>> Peon.
05	Allocation of business	The branch has been entrusted with the work of correspondence relating to the following subjects. 1.Acts, regulations and amendments relating to various Revenue Laws. 2.Alienation/Lease of Govt. Land to different Deptts./Organisations. 3.Encroachment of Govt. Land both urban & rural in this district. 4.Implementation of OLR Act./Regulation 2/56. 5.Implementation of project Vasundhara/Mo Jami Mo Diha programme. 6.Implementation OPDR Act. and disposal of certificate cases in this district. 7.Implementation of OGLS/OPLE Act. for settlement of Govt. waste land/settlement of Gramakantha Land. 8.Settlement of Bebandabasta Land. 9.Finalization of Master Plan of Urban area. 10.Assembly, Lok Sabha & Rajya Sabha questions and resolutions. 11.Circulars, Rules & Orders. 12.District Revenue Officers meeting. 13.Selection of site for Govt. offices. 14.Reports and returns. 15.Appeals/Revision relating to Revenue Cases. 16.Meetings, Committees and conferences related to Revenue matters.
06	Duties to be performed to achieve the mission	All staffs of the section perform the task assigned to them and the combined effort of all results in achieving the mission to impart the immediate service.
07	Details of services rendered	This section normally deals with all the miscellaneous matters of Collector and the details are as mentioned in item-5 above.
08	Citizen's interaction	Public approach the district administration for several facilities under aspects of life, they are explained the procedural effect and guided to reach the correct forum for speedy disposal and if required depending upon the exigencies necessary assistance is also extended.
09	Postal address of the office	Revenue Section, Collectorate, Kandhamal. At/Po: Phulbani, Dist.: Kandhmal, PIN – 762001
10	Map of office location	The section is situated in the premises of main Collectorate building.
11	Working hours both for office and public	10.00 AM to 05.00 PM. (Lunch break from 13.30 to 14.00) on all working days except on summer time the timing is from 07.00 AM to 01.00 PM.
12	Public interaction, if any	Public queries are dealt with very courteously by the staffs and officials.
13	Grievance redressal mechanism	A responsive grievance Redressal mechanism has been adopted. The Grievance Cell of the Collectorate & District Magistrate functions on every Saturday (except 2nd Saturday and other Govt. holidays). To ensure the reach the cell functions in different areas and the public grievances are promptly attended to by the concerned authorities.

Manual – 2

Powers and duties of officers and employees

[Section – 4 (1) (b)(ii)]

Powers and duties of officers and staff

Sl. No.	Designation of Post	Powers				Duties attached
		Administrative	Financial	Statutory	Others
01	Collector & District Magistrate	Overall control on functioning of the section	Overall control and sanctioning authority	The statutory power given by any Act. as District Magistrate & that of a Collector
02	Additional District Magistrate	Control on the functioning of the section	Endorsing	The statutory power given by any Act. as Additional District Magistrate	Supervisory
03	Dy. Collector		Drawing & disbursing officer		Supervisory
04	Head Clerk	-	-	-	-	Supervision & Monitoring of office work and He is the Nazir of Collectorate who maintains the Accounts.
05	Senior Clerk					In charge of the stock & store furniture of the Collectorate.
07	Junior Clerk					Issue, Despatch of letters.
08	Peon	-	-	-	-	To carry files from seat to seat/Distribution of Dak/assist the staff and officer in office work.

Manual – 3

Procedure followed in decision making process

[Section – 4 (1) (b) (iii)]

Sl. No.	Activity	Level of action	Time frame
01	Receipt of application/letters	Diary Clerk	Same day
02	Perusal of Daks	Dy. Collector	Same day
03	Marking of Daks	Head Clerk/ Sr. Clerk	Same day
04	Diary & Delivery	Diary Clerk	Same day
05	Entering of the letter in the Log Book and put up in the file	D.A. concerned	3 days (immediately in case of urgent nature)
06	File endorse to Dy. Collector	D.A. concerned	1 days
07	Approval or rejection	Dy. Collector	Immediately in case of matter of urgent nature
08	If approved, return for despatch	Despatch Clerk	1 day

Manual – 4

Norms set for the discharge of functions

[Section 4(1)(b)(iv)]

Details of norms and standard set out can be given in respect of various activities.

Some of the norms are indicated below as illustration.

Sl. No.	Activity	Time frame/Norm	Remarks
01	Diary of letter	3 minutes per letter	The norms are as that mentioned in ORM 1964 and is managed with the existing resource and manpower.
02	Despatch of letter	5 minutes per letter
03	Typing of fair copy	20 pages per day
04	Put up of letter	Within 3 days in ordinary cases, in urgent it is within 24 hours

Manual-5

Rules, regulations, instructions manuals and records for is charging functions

{Section 4 (1) (b) (v)}

List of regulations, instructions, manuals and records.

Sl. no.	Name of the act, rules, regulations etc.	Brief gist of the contents	Reference No if any	Price in case of priced publications
01	Orissa Record Manual,1964	Office and file maintenance proceedure
02	OGLS Act. and Rules	Alienation/Lease of Govt. waste land/Settlement of Khasmahal land
03	OPLE Act. & Rule	Settlement of unobjectionable encroachment and eviction of objectionable encroachments
04	OPDR Act & Rule	Disposal of Certificate cases
05	OLR Act	Disposal of Ceiling & cases relating to other section of OLR Act.
07	Reg. 2/56	Prevention of transfer of land from ST to Non ST persons

Manual – 6

A statement of the categories of documents that are held by it for under its control.

[Section4 (1) (b)(vi)]

A statement of the categories of documents held.

Sl. No.	Nature of record	Details of information available	Unit/section where available	Retention period where available
01	Routine Registers as prescribed in ORM	As per provisions	Available with the concerned assistant	As per classification of the document and preserved as per ORM 1964
02	Case Registers for appeal and revision cases	Relating to number and status of cases	Bench Clerk
03	Files	Correspondence and notes	Available with the DA concerned

Manual – 9

Directory of Officers and Employees

[Section – 4 (1)(b)(ix)]

Sl. No.	Name and Designation	Office Phone No.	E-mail address
01	Collector & DM	06842-253601 06842-253602	dm-kandhamal@nic.in
02	Addl. District Magistrate	06842-253604 06842-253607
03	Dy. Collector,
04	Head Clerk
05	Senior Clerk
06	Senior Clerk
07	Junior Clerk
08	Junior Clerk
09	Junior Clerk
10	Peon
11	Peon

Manual – 10

The monthly remuneration received by each of the officers and employees including the system of compensation as provided in the regulations.

[Section – 4 (1) (b) (x)]

Sl. No.	Designation	Name	Pay Band	Grade Pay
01	Dy. Collector (Rev.)	Sri Saktikant Ray, O.A.S.	15600-39100	5400
02	Head Clerk	Sri Gangadhar Sahu	9300-34800	4200
03	Senior Clerk	1.Sri Gadadhar Das 2.Sri Manas Ku. Pattnaik	5200-20200	2400
04	Junior Clerk	1.Sri Pramod Ku. Dehury 2.Sri Ashish Ku. Pradhan 3.Sri Haraprasad Routray.	5200-20200	1900
05	Peon	1.Sri Ranjit Ku. Ganda. 2.Smt.Kuntala Pradhan.	4440-7440	1400 1300

Manual – 11

The Budget allocated to each agency

[Section – 4 (1)(b)(xi)]

Non-Plan Budget and Plan Budget

Major Head	Activities to be performed	Sanctioned Budget	Budget Estimate	Revised Estimate	Expenditure for the last year
Not Administered

Manual – 12

The manner of execution of subsidy programme

[Section – 4 (1) (b) (xii)]

List of institutions given subsidy

Sl. No.	Name & address of the institution	Purpose for which subsidy provided	No. of beneficiaries	Amount of subsidy	Previous year utilisation progress	Previous year achievement
Not Administered

List of individual given subsidy

Sl. No.	Name & address of the beneficiaries	Purpose for which subsidy provided	Amount of subsidy	Scheme and criterion for selection	No. of time subsidy given in the past with purpose
Not Administered

Manual – 13

Particulars of recipients of concessions, permits or authorizations granted

[Section – 4 (1)(b)(xiii)]

List of beneficiaries

Sl. No.	Name and address of the beneficiaries	Nature of concession/ permit/ authorization provided	Purpose for which granted	Scheme and criterion for selection	No. of times similar concession given in past with purpose
Not Administered

Manual – 14

Information available in an electronic form

[Section – 4 (1)(b)(xiv)]

Sl. No.	Activities for which electronic date available	Nature of information available	Can it be shared with public	Is it available in website or is being used as back end data base.
1	2	3	4	5
The information that is available in the computer can be obtained as print out and the proactive disclosure of this section is available in the website.

First Appellate authority within the department

Sl. No.	Designation of the officer designated as P.I.O.	Postal Address	Telephone No.	E-mail address	Demarcation of area/activities, if more than one P.I.O. is there.
01	Sri Arunanchal Dash, O.A.S.	A.D.M., Collectorate, Kandhamal	06842-253604

Manual – 17

Other information as may be prescribed

[Section – 4 (1) (b) (xvii)]

GEOGRAPHY AND DEMOGRAPHY OF KANDHAMAL DISTRICT

1.Date of functioning of the district : 01.01.1948

2.Geographical area : 7649 Sq.KMs.

3.Average rainfall :

4.No. of Sub-Division : 2

5.No. of Tahasils : 12

6.No. of Blocks : 12

7.No. of G.Ps. : 153

8.Total No. of villages : --

9.No. of Municipality : 01

10.No. of N.A.Cs. : 01

11.No. of Parliamentary

Constituency 01

No. of Assembly Constituency 03

12.Population : (As per 2001 Census)

Male : 322799

Female : 325402

Total : 648201