NIZARAT SECTION, COLLECTORATE, KANDHAMAL.

Manual – 1

Particulars of Organisation, functions & duties

[Section-4 (1)(b)(i)]

01	Aims and objectives of the Organisation	Nizarat Section, Collectorate, Kandhamal (a)Deals with transaction relating to pay and allowance, Relief account, Election account, M.I.T.H, L.I.T.H, and Loan. (b)Vehicle maintenance, Maintenance of Circuit House. (c)All kind of office contingences i.e. Telephone dues, Electric dues, water tax, and other contingencies. (d)Stock and store material of Collectorate building. (e)Saleable of village maps. (f)Forms and stationery and general correspondence.
02	Mission/Vision	To ensure proper and transparent Financial Management of Collectorate and provide Hospitality to VIPs and State Guests.
03	Brief history and background for its establishment	The Nizarat Section consists of one Head Clerk-cum-Nazir, one Senior clerk, one Junior clerk, one Deputy Collector working as Nizarat Officer, to seen business of the Section as mentioned at item -1.There are two Peons, one Sweeper, one Night watcher working in this section.
04	Organisation Charts	Collector & District Magistrate >>>Additional District Magistrate>>> Dy. Collector >>> >>> Head Clerk (Nazir) >>> Senior Clerk (Asst. Nazir) >>> Junior Clerk(Asst. Nazir) >>> Peon.
05	Allocation of business	All the bills, cheques, drafts etc receive from Govt. and other section are encased and accounted for properly as per Nizarat Manual.
06	Duties to be performed to achieve the mission	All staffs of the section perform the task assigned to them and the combined effort of all results in achieving the mission to impart the immediate service.
07	Details of services rendered	· All cash transaction of district office, · Maintenance of circuit house and treatment of State guests & VIPs · Accounts of monetary transactions, · Indent of forms and stationary, · Sale of village map, · Stock & store of articles & furniture · Account of Govt. vehicle of the Revenue Administration of the district.
08	Citizen's interaction	The information on functioning of the office is open as per the provision of Right to Information Act. and Orissa Rules.
09	Postal address of the office	Nizarat Section, Collectorate, Kandhamal. At/Po: Phulbani, Dist.: Kandhmal, PIN – 762001
10	Map of office location	The section is situated in the premises of main Collectorate building.
11	Working hours both for office and public	10.00 AM to 05.00 PM. (Lunch break from 13.30 to 14.00) on all working days except on summer time the timing is from 07.00 AM to 01.00 PM..
12	Public interaction, if any	Public queries are dealt with very courteously by the staffs and officials.
13	Grievance redressal mechanism	A responsive grievance Redressal mechanism has been adopted. The Grievance Cell of the Collectorate & District Magistrate functions on every Saturday (except 2nd Saturday). To ensure the reach the cell the concerned authorities promptly attend to functions in different areas and the public grievances.

Manual – 2

Powers and duties of officers and employees

[Section – 4 (1) (b)(ii)]

Powers and duties of officers and staff

Sl. No.	Designation of Post	Powers				Duties attached
		Administrative	Financial	Statutory	Others
01	Collector & District Magistrate	Overall control on functioning of the section	Overall control and sanctioning authority	The statutory power given by any Act. as District Magistrate & that of a Collector
02	Additional District Magistrate	Control on the functioning of the section	Endorsing	The statutory power given by any Act. as Additional District Magistrate	Supervisory
03	Dy. Collector		Drawing & disbursing officer		Supervisory
04	Head Clerk	-	-	-	-	Supervision & Monitoring of office work and He is the Nazir of Collectorate who maintains the Accounts.
05	Senior Clerk					In charge of the stock & store furniture of the Collectorate.
06	Senior Clerk	-	-	-	-	In charge of the Functioning of Special Circuit house Kandhamal.
07	Junior Clerk					Issue, Despatch of letters.
08	Peon	-	-	-	-	To carry files from seat to seat/Distribution of Dak/assist the staff and officer in office work.
09	Night Watcher					Guarding of Office.
10	Sweeper	-	-	-	-	Cleaning of Office

Manual – 3

Procedure followed in decision making process

[Section – 4 (1) (b) (iii)]

Sl. No.	Activity	Level of action	Time frame
01	Receipt of application/letters	Diary Clerk	Same day
02	Perusal of Daks	Dy. Collector	Same day
03	Marking of Daks	Head Clerk/ Sr. Clerk	Same day
04	Diary & Delivery	Diary Clerk	Same day
05	Entering of the letter in the Log Book and put up in the file	D.A. concerned	3 days (immediately in case of urgent nature)
06	File endorse to Dy. Collector	D.A. concerned	1 days
07	Approval or rejection	Dy. Collector	Immediately in case of matter of urgent nature
08	If approved, return for despatch	Despatch Clerk	1 day

Manual – 4

Norms set for the discharge of functions

[Section 4(1)(b)(iv)]

Details of norms and standard set out can be given in respect of various activities.

Some of the norms are indicated below as illustration.

Sl. No.	Activity	Time frame/Norm	Remarks
01	Diary of letter	3 minutes per letter	The norms are as that mentioned in ORM 1964 and is managed with the existing resource and manpower.
02	Despatch of letter	5 minutes per letter
03	Typing of fair copy	20 pages per day
04	Put up of letter	Within 3 days in ordinary cases, in urgent it is within 24 hours

Manual-5

Rules, regulations, instructions manuals and records for is charging functions

{Section 4 (1) (b) (v)}

List of regulations, instructions, manuals and records.

Sl. no.	Name of the act, rules, regulations etc.	Brief gist of the contents	Reference No if any	Price in case of priced publications
01	Orissa Nizarat Manual,1964	1.Cash transaction and maintenance of cash book 2. Supervision & reservation of Circuit house 3.Village map and forms & stationery.
02	Orissa Records manual 1964	Office and File maintenance procedure
03	OGFR	Accounting Procedure

Manual – 6

A statement of the categories of documents that are held by it for under its control.

[Section4 (1) (b)(vi)]

A statement of the categories of documents held.

Sl. No.	Nature of record	Details of information available	Unit/section where available	Retention period where available
01	Cashbook and subsidiary Register	Details of cash transaction	Nizarat Section	As prescribed in the Orissa Records manual 1964
02	Stock Store Register	Furniture’s and miscellaneous articles	Nizarat Section	As prescribed in the Orissa Records manual 1964
03	Stock Register of Forms & Stationary	Stock of forms and stationary	Nizarat Section	As prescribed in the Orissa Records manual 1964
04	Register of Village map	Map position	Nizarat Section	As prescribed in the Orissa Records manual 1964
05	Stock Register of Circuit house	Article of circuit house and other miscellaneous goods	Nizarat Section	As prescribed in the Orissa Records manual 1964
06	Stock register of spare parts of vehicle	Receipt of bank draft	Nizarat Section	As prescribed in the Orissa Records manual 1964
07	Bank draft Register	Receipt of bank draft	Nizarat Section	As prescribed in the Orissa Records manual 1964
08	Bank draft Register	Issue of Bank draft	Nizarat Section	As prescribed in the Orissa Records manual 1964
09	Current Account resister	Details of bank account	Nizarat Section	As prescribed in the Orissa Records manual 1964

Manual – 7

Particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the information of its policy of implementation

[Section 4(1)(b)(vii)]

Sl. No.	Subject/Topic	Is it mandatory to ensure public participation(Yes/No)	Arrangement for seeking public participation
1	2	3	4
Not Administered

Manual – 8

A statement of boards, council, committees and others bodies constituted

[Section 4(1)(b)(viii)]

List of Boards, councils, committees etc.

Sl. No.	Name and address of the Body	Main functions of the body	Constitution of the body	Date of constitution	Date up to which valid	Whether meetings open to public	Whether minutes accessible to public	Frequency of meetings	Remarks
1	2	3	4	5	6	7	8	9	10
1	Dist. Level Committee on DPC (Departmental Promotion Committee)	To promote the revenue employees to the next grade	Govt.	Govt.	Permanent	No	No	Every year

Manual – 9

Directory of Officers and Employees

[Section – 4 (1)(b)(ix)]

Sl. No.	Name and Designation	Office Phone No.	E-mail address
01	Collector & DM	06842-253601 06842-253602	dm-kandhamal@nic.in
02	Addl. District Magistrate	06842-253604 06842-253607
03	Dy. Collector,
04	Head Clerk (Nazir)
05	Senior Clerk
06	Senior Clerk
07	Junior Clerk
08	Peon
09	Peon
10	Night Watcher

Manual – 10

The monthly remuneration received by each of the officers and employees including the system of compensation as provided in the regulations.

[Section – 4 (1) (b) (x)]

Sl. No.	Designation	Name	Pay Band	Grade Pay
01	Dy. Collector (Nazarat)	Sri Bira Kishore Panda, O.A.S.	15600-39100	5400
02	Head Clerk(Nazir)	Sri Binod Ch. Pradhan	9300-34800	4200
03	Senior Clerk	1.Sri A.K. Adhikary 2.Sri Ashok Pattnaik	5200-20200	2400
04	Junior Clerk	1.Sri Sanak Kanhar Kanhar	5200-20200	1900
05	Peon	1.Sri Sharat Ch .Dehury. 2.Smt.Pravati Swain.	4440-7440	1400
06	Night Watcher	1.Dandapani Mallick	4440-7440	1400
07	Sweeper	1.Sri Niranjan Nayak	4400-7440	1400

Manual – 11

The Budget allocated to each agency

[Section – 4 (1)(b)(xi)]

Non-Plan Budget and Plan Budget

Major Head	Activities to be performed	Sanctioned Budget	Budget Estimate	Revised Estimate	Expenditure for the last year
D.No. 3-2053-Dist. Admn. 093 Dist. Establishment	Electricity	3,40,000	3,50,000	3,50,000	3,40,000
	Water	50,000	1,00,000	1,00,,000	49,569
	Telephone	95,000	3,50,000	3,50,000	94,977
	O.C.
	Total

Manual – 12

The manner of execution of subsidy programme

[Section – 4 (1) (b) (xii)]

List of institutions given subsidy

Sl. No.	Name & address of the institution	Purpose for which subsidy provided	No. of beneficiaries	Amount of subsidy	Previous year utilisation progress	Previous year achievement
Not Administered

List of individual given subsidy

Sl. No.	Name & address of the beneficiaries	Purpose for which subsidy provided	Amount of subsidy	Scheme and criterion for selection	No. of time subsidy given in the past with purpose
Not Administered

Manual – 13

Particulars of recipients of concessions, permits or authorizations granted

[Section – 4 (1)(b)(xiii)]

List of beneficiaries

Sl. No.	Name and address of the beneficiaries	Nature of concession/ permit/ authorization provided	Purpose for which granted	Scheme and criterion for selection	No. of times similar concession given in past with purpose
Not Administered

Manual – 14

Information available in an electronic form

[Section – 4 (1)(b)(xiv)]

Sl. No.	Activities for which electronic date available	Nature of information available	Can it be shared with public	Is it available in website or is being used as back end data base.
1	2	3	4	5
The information that is available in the computer can be obtained as print out and the proactive disclosure of this section is available in the website.

Manual – 15

Particulars of facilities available to citizens for obtaining information.

[Section – 4 (1) (b) (xv)]

Facilities available for obtaining information.

Sl. No.	Facilities available	Nature of information available	Working hours
01	District Website http://kandhamal.nic.in	About district profile & information of other department.	24 hours
02	Office Notice board	Different Notices including orders of different officers, tenders, recruitment advertisement etc, are displayed from time to time as required.	During office hours i.e. from 10.00 AM to 5.00 PM

Manual – 16

Name, designation and other particulars of Public Information Officers

[Section – 4 (1) (b) (xvi)]

List of Public Information Officers.

Sl. No.	Designation of the officer designated as P.I.O.	Postal Address	Telephone No.	E-mail address	Demarcation of area/activities, if more than one P.I.O. is there.
01	Sri Bira Kishore Panda, O.A.S.	Dy. Collector, (G & M) Collectorate, Kandhamal

List of Assistant Public Information Officer

Sl. No.	Designation of the officer designated as Assistant P.I.O.	Postal Address	Telephone No.	E-mail address
01

First Appellate authority within the department

Sl. No.	Designation of the officer designated as P.I.O.	Postal Address	Telephone No.	E-mail address	Demarcation of area/activities, if more than one P.I.O. is there.
01	Sri Arunanchal Dash, O.A.S.	A.D.M., Collectorate, Kandhamal

Manual – 17

Other information as may be prescribed

[Section – 4 (1) (b) (xvii)]

GEOGRAPHY AND DEMOGRAPHY OF KANDHAMAL DISTRICT

1. Date of functioning of the district : 01.01.1948
2. Geographical area : 7649 Sq.KMs.
3. Average rainfall :
4. No. of Sub-Division : 12
5. No. of Tahasils :
6. No. of Blocks : 12
7. No. of G.Ps. : 153
8. Total No. of villages : --
9. No. of Municipality : 01
10. No. of N.A.Cs. : 01
11. No. of Parliamentary

Constituency 01

No. of Assembly Constituency 03

12. Population : (As per 2001 Census)

Male : 322799

Female : 325402

Total : 648201