ESTABLISHMENT SECTION, COLLECTORATE, KANDHAMAL.
Manual – 1
Particulars of Organisation, functions & duties
[Section-4 (1)(b)(i)]
|
01 |
Aims and objectives of the Organisation |
The Establishment Section of Collectorate deals with all the Establishment matters of Revenue Employees. |
|
02 |
Mission/Vision |
To function the routine works of Establishment matter with ultimate sincerity and regularity. |
|
03 |
Brief history and background for its establishment |
An integral section of the Collectorate, Kandhamal since inception |
|
04 |
Organisation Charts |
Collector & District Magistrate >>>Additional District Magistrate>>> Dy. Collector >>> >>> Head Clerk >>> Senior Clerk >>> Junior Clerk >>> Peon >>> JC employees. |
|
05 |
Allocation of business |
The Collector and District Magistrate is the supreme authority and decision making authority on all subjects dealt in the section. However depending on the urgency and need certain decision making power has been vested with the ADM and to some extent with the Deputy Collector. |
|
06 |
Duties to be performed to achieve the mission |
All staffs of the section perform the task assigned to them and the combined effort of all results in achieving the mission to impart the immediate service. |
|
07 |
Details of services rendered |
Bill, Budget, Appointment, Transfer and posting, Court matters, Rehabilitation assistance, Audit/Inspection notes, maintenance of service books, Gradation, Retirement, pension, field establishment etc. |
|
08 |
Citizen's interaction |
The information on functioning of the office is open as per the provision of Right to Information Act. and Orissa Rules. |
|
09 |
Postal address of the office |
Establishment Section, Collectorate, Kandhamal. At/Po: Phulbani, Dist.: Kandhmal, PIN – 762001 |
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10 |
Map of office location |
The section is situated in the premises of main Collectorate building. |
|
11 |
Working hours both for office and public |
10.00 AM to 05.00 PM.(Lunch break from 13.30 to 14.00) on all working days except on summer time the timing is from 07.00 AM to 01.00 PM.. |
|
12 |
Public interaction, if any |
Rehabilitation assistance of revenue as well as other department belongs to the Kandhamal district. |
|
13 |
Grievance redressal mechanism |
A responsive grievance Redressal mechanism has been adopted. The Grievance Cell of the Collectorate & District Magistrate functions on every Saturday (except 2nd Saturday). To ensure the reach the cell the concerned authorities promptly attend to functions in different areas and the public grievances. |
Manual – 2
Powers and duties of officers and employees
[Section – 4 (1)(b)(ii)]
Powers and duties of officers and staff
|
Sl. No. |
Designation of Post |
Powers |
Duties attached |
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Administrative |
Financial |
Statutory |
Others |
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01 |
Collector & District Magistrate |
Overall control on functioning of the section |
Overall control and sanctioning authority |
The statutory power given by any Act. as District Magistrate & that of a Collector |
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02 |
Additional District Magistrate |
Control on the functioning of the section |
Endorsing |
The statutory power given by any Act. as Additional District Magistrate |
Supervisory |
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|
03 |
Dy. Collector (Establishment) |
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Supervisory |
Endorsing action on all matters and establishment matter |
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04 |
Senior Clerk |
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Files and correspondences, Bill, Budgets, Report and Returns |
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05 |
Junior Clerk |
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Issue, Despatch, Stock & Store and Other subject |
|
06 |
Peon |
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-- |
Manual – 3
Procedure followed in decision making process
[Section – 4 (1) (b) (iii)]
|
Sl. No. |
Activity |
Level of action |
Time frame |
|
01 |
Receipt of application/letters |
Diary Clerk |
Same day |
|
02 |
Perusal of Daks |
Dy. Collector |
Same day |
|
03 |
Marking of Daks |
Head Clerk/ Sr. Clerk |
Same day |
|
04 |
Diary & Delivery |
Diary Clerk |
Same day |
|
05 |
Entering of the letter in the Log Book and put up in the file |
D.A. concerned |
3 days (immediately in case of urgent nature) |
|
06 |
File endorse to Dy. Collector |
D.A. concerned |
1 days |
|
07 |
Approval or rejection |
Dy. Collector |
Immediately in case of matter of urgent nature |
|
08 |
If approved, return for despatch |
Despatch Clerk |
1 day |
Manual – 4
Norms set for the discharge of functions
[Section 4(1)(b)(iv)]
Details of norms and standard set out can be given in respect of various activities.
Some of the norms are indicated below as illustration.
|
Sl. No. |
Activity |
Time frame/Norm |
Remarks |
|
01 |
Diary of letter |
3 minutes per letter |
The norms are as that mentioned in ORM 1964 and is managed with the existing resource and manpower. |
|
02 |
Despatch of letter |
5 minutes per letter |
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|
03 |
Typing of fair copy |
20 pages per day |
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|
04 |
Put up of letter |
Within 3 days in ordinary cases, in urgent it is within 24 hours |
Manual – 6
A statement of the categories of documents that are held by it for under its control.
[Section (1)(b)(vi)]
A statement of the categories of documents held.
|
Sl. No. |
Nature of record |
Details of information available |
Unit/section where available |
Retention period where available |
|
01 |
Allotment, Bill, Contingent, U.C., Registers |
Details of funds received and expenses |
D.A. concerned |
Permanent |
|
02 |
Correspondence files |
Correspondences and note sheets |
D.A. concerned |
As per provision of Orissa Records Manual 1964 |
Manual – 7
Particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the information of its policy of implementation
[Section 4(1)(b)(vii)]
|
Sl. No. |
Subject/Topic |
Is it mandatory to ensure public participation(Yes/No) |
Arrangement for seeking public participation |
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1 |
2 |
3 |
4 |
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Not Administered |
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Manual – 8
A statement of boards, council, committees and others bodies constituted
[Section 4(1)(b)(viii)]
List of Boards, councils, committees etc.
|
Sl.
No. |
Name
and address of the Body |
Main
functions of the body |
Constitution
of the body |
Date
of constitution |
Date
up to which valid |
Whether
meetings open to public |
Whether
minutes accessible to public |
Frequency
of meetings |
Remarks |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
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1 |
Dist.
Level Committee on DPC (Departmental Promotion Committee) |
To
promote the revenue employees to the next grade |
Govt. |
Govt. |
Permanent |
No |
No |
Every
year |
|
Manual – 9
Directory of Officers and Employees
[Section – 4 (1)(b)(ix)]
|
Sl. No. |
Name and Designation |
Office Phone No. |
E-mail address |
|
01 |
Collector & DM |
06842-253601 06842-253602 |
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02 |
Addl. District Magistrate(Rev.) |
06842-253604 06842-253607 |
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03 |
Dy. Collector, Establishment |
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04 |
Head Clerk (abolished) |
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05 |
Senior Clerk |
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06 |
Senior Clerk |
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07 |
Junior Clerk |
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08 |
Peon |
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09 |
Peon |
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10 |
Peon |
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11 |
Night Watcher |
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Manual – 10
The monthly remuneration received by each of the officers and employees including the system of compensation as provided in the regulations.
[Section – 4 (1) (b) (x)]
|
Sl. No. |
Designation |
Name |
Pay Band |
Grade Pay |
|
01 |
Dy. Collector (Establishment) |
Sri Saktikant Ray, O.A.S. |
15600-39100 |
5400 |
|
02 |
Head Clerk |
Abolished |
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|
03 |
Senior Clerk |
1.Sri Damodar Sahu 2.Sri Ashok Pattnaik 3.Sri Padmanabh Maharana 4.Gadadhar Das |
5200-20200 |
2400 |
|
04 |
Junior Clerk |
1.Sri Ramakant Sahu 2.Sri M. Ramesh 3.Smt. Droupadi Kanhar |
5200-20200 |
1900 |
|
05 |
Peon |
Vacant |
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Manual – 11
The Budget allocated to each agency
[Section – 4 (1)(b)(xi)]
Non-Plan Budget and Plan Budget
|
Major Head |
Activities to be performed |
Sanctioned Budget |
Budget Estimate |
Revised Estimate |
Expenditure for the last year |
|
D.No. 3-2053-Dist. Admn. 093 Dist. Establishment |
Public Service |
11918000 |
14968000 |
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Manual – 12
The manner of execution of subsidy programme
[Section – 4 (1) (b) (xii)]
List of institutions given subsidy
|
Sl. No. |
Name & address of the institution |
Purpose for which subsidy provided |
No. of beneficiaries |
Amount of subsidy |
Previous year utilisation progress |
Previous year achievement |
|
Not Administered |
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List of individual given subsidy
|
Sl. No. |
Name & address of the beneficiaries |
Purpose for which subsidy provided |
Amount of subsidy |
Scheme and criterion for selection |
No. of time subsidy given in the past with purpose |
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Not Administered |
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Manual – 13
Particulars of recipients of concessions, permits or authorizations granted
[Section – 4 (1)(b)(xiii)]
List of beneficiaries
|
Sl.
No. |
Name
and address of the beneficiaries |
Nature
of concession/ permit/ authorization provided |
Purpose
for which granted |
Scheme
and criterion for selection |
No.
of times similar concession given in past with purpose |
|
Not Administered |
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Manual – 14
Information available in an electronic form
[Section – 4 (1)(b)(xiv)]
|
Sl.
No. |
Activities
for which electronic date available |
Nature
of information available |
Can
it be shared with public |
Is
it available in website or is being used as back end data base. |
|
1 |
2 |
3 |
4 |
5 |
|
The information that is available in the computer can be obtained as print out and the proactive disclosure of this section is available in the website. |
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Manual – 15
Particulars of facilities available to citizens for obtaining information.
[Section – 4 (1) (b) (xv)]
Facilities available for obtaining information.
|
Sl. No. |
Facilities available |
Nature of information available |
Working hours |
|
01 |
District
Website |
About
district profile & information of other department. |
24
hours |
|
02 |
RTI
Cell |
Applicants
willing to obtain information under RTI Act. are to file application in the
RTI Cell for obtaining information |
During
office hours i.e. from 10.00 AM to 5.00 PM |
Manual – 16
Name, designation and other particulars of Public Information Officers
[Section – 4 (1) (b) (xvi)]
List of Public Information Officers.
|
Sl.
No. |
Designation
of the officer designated as P.I.O. |
Postal
Address |
Telephone
No. |
E-mail
address |
Demarcation
of area/activities, if more than one P.I.O. is there. |
|
01 |
Sri
Bira Kishore Panda, O.A.S. |
Dy.
Collector, (G & M) Collectorate, Kandhamal |
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List of Assistant Public Information Officer
|
Sl. No. |
Designation of the officer designated as Assistant P.I.O. |
Postal Address |
Telephone No. |
E-mail address |
|
01 |
-- |
-- |
-- |
-- |
First Appellate authority within the department
|
Sl. No. |
Designation of the officer designated as P.I.O. |
Postal Address |
Telephone No. |
E-mail address |
Demarcation of area/activities, if more than one P.I.O. is there. |
|
01 |
Sri Arunanchal Dash, O.A.S. |
A.D.M., Collectorate, Kandhamal |
06842-253604 06842-253607 |
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Manual – 17
Other information as may be prescribed
[Section – 4 (1) (b) (xvii)]
GEOGRAPHY AND DEMOGRAPHY OF KANDHAMAL DISTRICT
1.Date of functioning of the district : 01.01.1948
2.Geographical area : 7649 Sq.KMs.
3.Average rainfall :
4.No. of Sub-Division : 02
5.No. of Tahasils : 12
6.No. of Blocks : 12
7.No. of G.Ps. : 153
8.Total No. of villages : --
9.No. of Municipality : 01
10.No. of N.A.Cs. : 01
11.No. of Parliamentary
Constituency 01
No. of Assembly Constituency 03
12.Population : (As per 2001 Census)
Male : 322799
Female : 325402
Total : 648201