TOUZI SECTION, COLLECTORATE, KANDHAMAL.
Manual – 1
Particulars of Organisation, functions & duties
[Section-4 (1)(b)(i)]
|
01 |
Aims and objectives of the Organisation |
To assist the District Collector in discharging the duties assigned on various subjects of the section as prescribed in Orissa Record Manual 1964 and Manual of Tahasil accounts and Irrigation Act. & Rules. |
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02 |
Mission/Vision |
To ensure that a common citizen gets the service that is expected by him/her form this section. |
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03 |
Brief history and background for its establishment |
This is a branch office of the Collectorate functioning since the inception of the District Office. |
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04 |
Organisation Charts |
Collector & District Magistrate >>>Additional District Magistrate>>> Dy. Collector (Touzi) >>> >>> Head Clerk >>> Senior Clerk >>> Junior Clerk >>> Peon. |
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05 |
Allocation of business |
The branch has been entrusted with the work of correspondence relating to the following subjects. 1.Acts, regulations and amendments relating to Manual of Tahasil accounts & Orissa Irrigation Act & Rules 1959. 2.Collection of Land Revenue. 3.Assesment of water tax. Sanction of remission and writ of proposal. 4.Audit & Inspections Paras relating to receipt accounts. 5.Preparation of DCB, Land Revenue and Water Tax etc. 6.Sanction of MIGH & LIGH Loans/Maintenance of Loan Ledger. 7.Settlement of Sairat sources under the provision of MTIA. 8.Reports and returns. 9.Assembly, Lok Sabha & Rajya Sabha questions and resolutions. 10.Civil suits relating to the dispute on water tax. |
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06 |
Duties to be performed to achieve the mission |
All staffs of the section perform the task assigned to them and the combined effort of all results in achieving the mission to impart the immediate service. |
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07 |
Details of services rendered |
This section normally deals with all the miscellaneous matters of Collector and the details are as mentioned in item-5 above. |
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08 |
Citizen's interaction |
Public approach the district administration for several facilities under aspects of life, they are explained the procedural effect and guided to reach the correct forum for speedy disposal and if required depending upon the exigencies necessary assistance is also extended. |
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09 |
Postal address of the office |
Touzi Section, Collectorate, Kandhamal. At/Po: Phulbani, Dist.: Kandhmal, PIN – 762001 |
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10 |
Map of office location |
The section is situated in the premises of main Collectorate building. |
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11 |
Working hours both for office and public |
10.00 AM to 05.00 PM. (Lunch break from 13.30 to 14.00) on all working days except on summer time the timing is from 07.00 AM to 01.00 PM. |
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12 |
Public interaction, if any |
Public is cordially accepted at every place in the building to extend the desired assistance. |
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13 |
Grievance redressal mechanism |
A responsive grievance Redressal mechanism has been adopted. The Grievance Cell of the Collectorate & District Magistrate functions on every Saturday (except 2nd Saturday and other Govt. holidays). To ensure the reach the cell functions in different areas and the public grievances are promptly attended to by the concerned authorities. |
Manual – 2
Powers and duties of officers and employees
[Section – 4 (1) (b)(ii)]
Powers and duties of officers and staff
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Sl. No. |
Designation of Post |
Powers |
Duties attached |
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Administrative |
Financial |
Statutory |
Others |
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01 |
Collector & District Magistrate |
Overall control on functioning of the section |
Overall control and sanctioning authority |
The statutory power given by any Act. as District Magistrate & that of a Collector |
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02 |
Additional District Magistrate |
Control on the functioning of the section |
Endorsing |
The statutory power given by any Act. as Additional District Magistrate |
Supervisory |
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03 |
Dy. Collector |
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Drawing & disbursing officer |
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Supervisory |
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04 |
Head Clerk |
- |
- |
- |
- |
Supervision & Monitoring of office work and He is the Nazir of Collectorate who maintains the Accounts. |
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05 |
Senior Clerk |
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In charge of the stock & store furniture of the Collectorate. |
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07 |
Junior Clerk |
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Issue, Despatch of letters. |
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08 |
Peon |
- |
- |
- |
- |
To carry files from seat to seat/Distribution of Dak/assist the staff and officer in office work. |
Manual – 3
Procedure followed in decision making process
[Section – 4 (1) (b) (iii)]
|
Sl. No. |
Activity |
Level of action |
Time frame |
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01 |
Receipt of application/letters |
Diary Clerk |
Same day |
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02 |
Perusal of Daks |
Dy. Collector |
Same day |
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03 |
Marking of Daks |
Head Clerk/ Sr. Clerk |
Same day |
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04 |
Diary & Delivery |
Diary Clerk |
Same day |
|
05 |
Entering of the letter in the Log Book and put up in the file |
D.A. concerned |
3 days (immediately in case of urgent nature) |
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06 |
File endorse to Dy. Collector |
D.A. concerned |
1 days |
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07 |
Approval or rejection |
Dy. Collector |
Immediately in case of matter of urgent nature |
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08 |
If approved, return for despatch |
Despatch Clerk |
1 day |
Manual – 4
Norms set for the discharge of functions
[Section 4(1)(b)(iv)]
Details of norms and standard set out can be given in respect of
various activities.
Some of the norms are indicated below as illustration.
|
Sl. No. |
Activity |
Time frame/Norm |
Remarks |
|
01 |
Diary of letter |
3 minutes per letter |
The norms are as that mentioned in ORM 1964 and is managed with the existing resource and manpower. |
|
02 |
Despatch of letter |
5 minutes per letter |
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|
03 |
Typing of fair copy |
20 pages per day |
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|
04 |
Put up of letter |
Within 3 days in ordinary cases, in urgent it is within 24 hours |
Manual-5
Rules, regulations, instructions manuals and records for is charging
functions
{Section 4 (1) (b) (v)}
List of regulations, instructions, manuals and records.
|
Sl. no. |
Name of the act, rules, regulations etc. |
Brief gist of the contents |
Reference No if any |
Price in case of priced publications |
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01 |
Orissa Record Manual,1964 |
Office and file maintenance procedure |
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02 |
Manual of Tahasil accounts |
Accounting procedure on collection of LR and for preparation of DCB. |
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03 |
Orissa Irrigation Act. & Rules |
Assessment of water tax and disposal of irrigation dispute. |
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Manual – 6
A statement of the categories of documents that are held by it for
under its control.
[Section4 (1) (b) (vi)]
A statement of the categories of documents held.
|
Sl. No. |
Nature of record |
Details of
information available |
Unit/section where
available |
Retention period
where available |
|
01 |
Routine Registers as prescribed in ORM |
As per provisions |
Available with the concerned assistant |
As per classification of the document and preserved as per ORM 1964 |
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02 |
Loan Ledger |
Maintenance of Loan Ledger, details on sanction and recovery |
Available with the DA concerned |
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03 |
Files |
Correspondence and notes |
Available with the DA concerned |
Manual – 9
Directory of Officers and Employees
[Section – 4 (1)(b)(ix)]
|
Sl. No. |
Name and Designation |
Office Phone No. |
E-mail address |
|
01 |
Collector & DM |
06842-253601 06842-253602 |
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02 |
Addl. District Magistrate |
06842-253604 06842-253607 |
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03 |
Dy. Collector (Touzi) |
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04 |
Head Clerk |
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05 |
Senior Clerk |
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06 |
Junior Clerk |
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07 |
Peon |
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Manual – 10
The monthly remuneration received by each of the officers and employees
including the system of compensation as provided in the regulations.
[Section – 4 (1) (b) (x)]
|
Sl. No. |
Designation |
Name |
Pay Band |
Grade Pay |
|
01 |
Dy. Collector (Touzi) |
Sri Saktikant Ray, O.A.S. |
15600-39100 |
5400 |
|
02 |
Head Clerk |
Sri Binod Ch. Pradhan |
9300-34800 |
4200 |
|
03 |
Senior Clerk |
1.Sri Suresh Ku. Pattanaik |
5200-20200 |
2400 |
|
04 |
Junior Clerk |
1.Sri Simanchal Behera 2.Sri Mahendra Ku. Behera |
5200-20200 |
1900 |
|
05 |
Peon |
1.Smt. Sukanti Jani 2.Smt.Banalata Majhi |
4440-7440 |
1400 1300 |
Manual – 11
The Budget allocated to each agency
[Section – 4 (1)(b)(xi)]
Non-Plan Budget and Plan Budget
|
Major Head |
Activities to be performed |
Sanctioned Budget |
Budget Estimate |
Revised Estimate |
Expenditure for the last year |
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Not Administered |
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Manual – 13
Particulars of recipients of concessions, permits or authorizations
granted
[Section – 4 (1)(b)(xiii)]
List of beneficiaries
|
Sl.
No. |
Name
and address of the beneficiaries |
Nature
of concession/ permit/ authorization provided |
Purpose
for which granted |
Scheme
and criterion for selection |
No.
of times similar concession given in past with purpose |
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Not Administered |
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Manual – 17
Other information as may be prescribed
[Section – 4 (1) (b) (xvii)]
GEOGRAPHY AND DEMOGRAPHY OF KANDHAMAL DISTRICT
1.Date of functioning of the district : 01.01.1948
2.Geographical area : 7649 Sq.KMs.
3.Average rainfall :
4.No. of Sub-Division : 12
5.No. of Tahasils :
6.No. of Blocks : 12
7.No. of G.Ps. : 153
8.Total No. of villages : --
9.No. of Municipality : 01
10.No. of N.A.Cs. : 01
11.No. of Parliamentary
Constituency 01
No. of Assembly Constituency 03
12.Population : (As per 2001 Census)
Male : 322799
Female : 325402
Total : 648201